Accounting Services

Q: What is Bynnd, and how is it related to Rentvine?

Bynnd is a team of experienced trust accounting professionals who specialize in property management bookkeeping and reconciliation. Rentvine acquired Bynnd in 2025 to offer integrated, high-quality accounting services directly within the Rentvine platform.

Q: What accounting services does Bynnd provide to Rentvine users?

Through the Bynnd team, Rentvine users can access services like bank reconciliations, trust accounting audits, bookkeeping cleanups, process consulting, and full-service trust accounting support.

Q: How do I access Bynnd accounting services in Rentvine?

Authorized users can access Bynnd accounting services directly through the Rentvine dashboard or via the portal. Services are integrated into the platform to support a seamless experience.

Q: Do I need to use Bynnd if I’m already handling my own accounting?

No. Bynnd services are completely optional and are ideal for users who want expert guidance, cleanup help, or full-service support. If your team is already handling accounting successfully, you can continue doing so.

Q: Why did Rentvine acquire Bynnd?

Rentvine acquired Bynnd to address a growing need for expert trust accounting help among property managers. By bringing Bynnd in-house, Rentvine ensures that customers have access to trusted professionals who know the software and the industry.

Question 1

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Stay Audit-Ready, Always.

With Rentvine’s three-way trust reconciliation process, your books stay clean, accurate, and fully aligned ‐ so you’re never caught off guard during a Real Estate Commission audit.

Question 2

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Confidence in Every Dollar.

We handle the heavy lifting so you can rest easy knowing every client and resident dollar is tracked, recorded, and reported with precision ‐ no gaps, no guesswork.

Question 3

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Smarter Systems. Stronger Results.

Our expert consultants help you fine-tune your financial operations with tailored trust accounting strategies designed to drive compliance, clarity, and scalable performance.

Question 4

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Timely data entry of invoices and third-party bills for your review.

Question 5

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We prep checks or electronic payments — you authorize.

Question 6

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Support for consistent weekly payment cycles.

Question 7

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Ensure historical and current payment data is clean.

Question 8

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We post applicable charges back to tenants when vendor invoices are tenant-responsible.

Question 9

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From rent and deposits to move-out costs and bank transfers

Question 10

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Admin help for non-sufficient funds, deposit calculations, and more.

Question 11

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Ongoing recording of charges, receipts, and credits through the lease lifecycle.

Question 12

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Ensure accurate and timely management fee postings.

Question 13

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Payment prep aligned with your schedule.

Question 14

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Regular monthly/quarterly statements + year-end cash flow reporting.

Question 15

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Get support in replying to complex owner financial questions.

Question 16

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Flag and report potential discrepancies.

Question 17

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Stay ahead of issues with clear reporting.

Question 18

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Ongoing checks to catch small errors before they grow.

Question 19

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Deep reconciliation of client accounts and banking data.

Question 20

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Prepare monthly review-ready documentation for compliance and peace of mind.

Question 21

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Resolve suppressed fees, escrow errors, and clean up diagnostics.

Question 22

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Identify and flag potentially incorrect entries.

Question 23

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Organize financials clearly for reporting and tracking.

Question 24

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Match operating and credit card account transactions.

Question 25

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Monthly reporting bundles for internal review.

Question 26

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Comprehensive Evaluation of current financial workflows
Fee Configuration & Best Practices implementation
Operational Efficiency Guidance to set you up for success

Question 27

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Custom Integrations or Workflows – scope agreed via Statement of Work (SOW)

Question 28

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Accounting software setup
Financial data cleanup & organization
Best practice training & consulting
1099 form processing (per-form pricing applies)

Question 29

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A property management trust account is where the funds for the properties managed are being held. These funds can include owner and property balances, reserves, tenant security deposits and tenant prepayments. It is required because these funds are being held in trust since the funds belong to other people and not to the management company. Since these funds are not the property management company’s assets, they must be held in a separate bank account, a trust account, that is separate from the company’s business operating bank account.

Question 30

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A proper trust account for a property management company can help protect tenant and owner funds in a number of ways. Outside of keeping those funds in a separate bank account from company funds so that those funds are spent on business expenses, there are a couple main ways that a proper trust account can protect those funds. The first way is that the funds in a proper trust account cannot be seized if the property management company is ever sued. A trust account has regulations and safeguards that prevent the funds within that account from being frozen or levied by a governing entity in the event of a lawsuit or lien against the property management company. The second way is the protection of FDIC insurance on those bank accounts is far greater than a typical bank account. A typical bank account has FDIC insurance up to $250,000 for the entire bank account where the funds or assets within that account are seen as belonging to the owner of the bank account, or the property management company in this context. A proper trust bank account has FDIC insurance up to $250,000 for each property owner or beneficiary since funds within those accounts actually belong to them rather than the property management company.

Question 31

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In many states, it is required to use a trust account as a property manager to keep owner and tenant funds separate from the property management company’s funds. Some states also require that two trust accounts are in place, where one account is for a majority of the transactions related to property management such as rent payments, bill payments, owner distributions, etc. and the other account is strictly for tenant security deposits.

Question 32

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A business operating account is where the funds owned by the property management company are being held, and a trust account is where the funds owned by owners and tenants are being held. A business operating account is where the transactions to run the business will occur. These transactions can include things such as overheard business expenses, payroll, software costs, etc. A trust account is where the transactions relating to owners and tenants will occur. These transactions can include things such as tenant rent and security deposit payments, bill payments to vendors for property repairs, monthly distributions to owners, etc. It is important for business operating transactions to hit a separate bank account from the owner and tenant transactions.

Question 33

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Trust accounts should be reconciled at least monthly when the bank statements are published. The reconciled amount and dates of the reconciliation within the software should be aligned with the ending balance and dates on each monthly bank statement. Even better, performing soft reconciliations of the trust accounts throughout the month is the best practice to have a strong pulse on the financial accuracy of the trust accounts. This allows you to ensure that ledger balances showing in your property management software are accurate at a given time, can help to correct errors made in the software or within the bank, and can catch potential fraud much quicker.

Question 34

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Common mistakes we see consist of not having a proper trust account, not reconciling the bank accounts each month or at all, and commingling funds between owners or the management company. Not having a proper trust account can put the funds within that account at risk far greater than if you had a proper trust account. Not reconciling the trust accounts can result in inaccurate ledger balances, potential accounting errors within the company or within the bank to go unnoticed, and puts you at risk of fines or other penalties if your company gets audited. Commingling funds between owners or the management company violates your fiduciary duty of managing the trust account, and can result in fines or other penalties if audited.

Question 35

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A three-way reconciliation compares three components to ensure the accuracy of the financial record keeping. The three components are the bank statement, the bank ledger, and the client ledgers. Having these three components aligned with each other confirms that what is happening in the bank is also being accurately recorded in the property management software, and also confirms that the client ledgers are accurate. Without the ability to prove a three-way reconciliation, client ledgers could be incorrect and this can raise a red flag in the event of an audit.

Question 36

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Funds should never be commingled within a trust account as this is generally prohibited. This can involve using the funds within the trust account for business-related expenses and transactions. Those types of transactions should only occur with company funds within the business operating bank account. Another example of commingling would be allowing a negative client or property balance within the trust account. When this occurs, other clients’ funds are being used to cover the negative balance of those clients’ ledgers. There are typically consequences including fines and serious business license-related penalties around commingling funds within a trust account.

Question 37

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A property management software can provide several aspects that will help you stay in compliance with trust accounting. These include the ability to record transactions for property owners on their own ledgers, the ability to perform and prove a three-way reconciliation, and a vast reporting system that provides many different financial reports. All of these aspects tie together to paint the overall picture of the trust account balance and help to keep you in compliance with trust accounting. The individual ledgers help to classify each clients’ transactions which play into their overall balance within the trust account. This aids in keeping client balances separated and can help from commingling funds. As reconciling each month is required, proving a three-way reconciliation will help to keep you in compliance in the event of an audit. Also, a property management software has reports that show a bank balance that can be clearly broken down by each client balance, and the ledgers related to each client. These ledgers include the individual transactions for those clients and help to show the balance at a given point in time.

Question 38

Answer

The records to keep and duration for keeping those records can vary by state, but it is generally a good idea to keep certain records on hand. These include bank statements, bank reconciliations, bank ledgers, client and tenant ledgers, property management agreements, and lease agreements. Check the requirements of your state for the specific documents and records that you need to keep and for the duration of which you need to keep them.

Accounting Services

Rentvine accounting services

Streamline, simplify, and strengthen your property management finances.

How do you benefit from our services

Property management  companies preparing  to scale

Teams overhauling financial systems  for growth

Companies needing stronger financial visibility

Leaders Who Need Time to Focus on Strategic Growth

Why choose Rentvine accounting services?

Stay Audit-Ready, Always.

Confidence in Every Dollar.

Smarter Systems. Stronger Results.

Let’s take the burden off your plate.

Hear what our customers have to say…

Explore our services.

Accounts payable administration.

Tenant financial management.

Owner payment processing.

Bank record matching & verification.

Corporate financial administration.

Additional financial services & onboarding.

Packages

Full-Service trust accounting

Accounts payable

Tenants

Owners

General oversight

Monthly reconciliation services

Additional projects

Frequently asked questions.

Contact us today

Accounting Services

Rentvine accounting services

Streamline, simplify, and strengthen your property management finances.

Property management companies preparing to scale

Teams overhauling financial systems for growth

Companies needing stronger financial visibility

Leaders Who Need Time to Focus on Strategic Growth

Why choose Rentvine accounting services?

Trust account reconciliations.

Stay Audit-Ready, Always.

Full-service trust accounting.

Confidence in Every Dollar.

Trust accounting consulting.

Smarter Systems. Stronger Results.

Let’s take the burden off your plate.

Vendor invoice entry.

Payment processing support.

Weekly vendor payment runs.

Vendor record maintenance.

Tenant charge posting.

Move-In/Move-Out financial assistance.

NSF & security deposit processing.

Ledger administration.

Owner payment processing.

Management fee recording.

Owner payment & distribution support.

Owner statement generation.

Owner inquiry assistance.

Bank record matching & verification.

Transaction review support.

Diagnostic review & maintenance.

Weekly soft record matching.

Monthly hard record matching.

Three-way verification package.

Escrow & fee mismatch correction.

Corporate financial administration.

Transaction analysis.

Income/expense categorization.

Corporate account verification.

Financial package generation.

Additional financial services & onboarding.

Initial setup & onboarding.

Custom development.

Additional services.

Accounts payable

Tenants

Owners

General oversight

What is a property management trust account and why is it required?

How do property management trust accounts help protect tenant and owner funds?

Are property managers legally required to use a trust account?

What’s the difference between an operating account and a trust account in property management?

How often should I reconcile my property management trust account?

What are common mistakes property managers make with trust accounts?

What is three-way reconciliation in property management trust accounting?

Can I commingle personal or business funds in a trust account?

How can property management software help with trust account compliance?

What records should I keep to stay compliant with trust account regulations?

Property management  companies preparing  to scale

Teams overhauling financial systems  for growth